Expand AllClick here for a more accessible versionWhat is a compliance inspection?
PDA compliance inspections are conducted to determine if a business is following the SLF Quarantine Order requirements. Inspections could be triggered by a report of a quarantine violation, as a routine audit or at the request of a business and could be a roadside check, document audit, vehicle and product inspection or some combination.
Who is doing the compliance inspections, and what are they looking for?
PDA will conduct the inspections for SLF and work in cooperation with Pennsylvania State Police (PSP). PSP may also check for violations under their authority.
Where will inspections occur for the SLF permit?
Inspections
will take place at your business. Vehicle inspections may also take place at weigh
and other inspection stations.
How often will shipments/trucks be stopped?
Inspections will be conducted on a periodic basis as determined by PDA. Timing and frequency depend in part on the SLF life cycle and habits.
Who will be stopped for SLF permit verification?
Inspections will be random checks and standard parameters will be developed per checkpoint in conjunction with PSP.
How long can a driver expect the inspection process to take, if they are stopped?
Each verification check is unique based on truck and load type. Time invested will vary accordingly.
What kind of questions will a driver be asked?
Drivers must show a permit, either hardcopy or electronic. Drivers will be asked questions to evaluate their understanding and working knowledge of SLF and the risks of spreading the pest.
If an inspector finds SLF in my shipment, what happens?
Once the SLF is destroyed and the entire shipment has been re-inspected and no other SLF is found, the load may continue. The company will be notified of the find and PDA will request to review the company's SLF protocols to prevent subsequent SLF movement. PDA will enter a notation in the company's file and monitor for repeated finds that indicate a larger problem.
Would a manufacturer’s permit cover a carrier that does not have a permit but is keeping a log?
No, the manufacturer's permit covers their facility and goods inspected prior to transport. The carrier needs to obtain their own permit.
If a trucking company has a permit, does the manufacturer that hires them also need a permit?
If the manufacturer is located within the quarantine, the manufacturer needs to obtain a permit, and take the steps to be compliant with the PA SLF Quarantine Order.
Would the carrier company be covered by a manufacturer’s permit as long as they included their company name/permit number on the bill of lading?
No, the carrier needs to obtain a permit, and take the steps to be compliant with the PA SLF Quarantine Order.
Should a carrier refuse to carry goods from a manufacturer that does not have a permit?
The carrier/driver could ask if the goods have been inspected (permit or no) and have the shipper attest to that in some way (e.g., statement and signature on BOL). The carrier has the right to refuse a load if they are not comfortable with the condition of the goods and do not want to take the responsibility if the shipper does not have a permit and did not inspect the goods.
Will there be fines assessed for SLF hitch hikers that have landed on my vehicle while driving?
If you have done your inspection and an SLF lands on your vehicle during travel, destroy it and re-inspect the entire shipment. If no other SLF is found, the load may continue. Note the find and re-inspection in your records. No penalties will be assessed.
Who would be at fault if a carrier had SLF in their cargo if both parties did their best to check before moving the cargo?
If both parties completed SLF inspections and an SLF is found during transport or upon delivery, destroy it and re-inspect the entire shipment. Note the find and re-inspection in your records. No penalties will be assessed.
When is the deadline for me to have the permit?
The PA Department of Agriculture began compliance verification May 1, 2019. If you need assistance or have compliance questions, please email slfpermit@pa.gov.
What if my business is found to be non-compliant?
The PA Department of Agriculture's goal is to educate and assist businesses with compliance. Any business found to be out of compliance will receive a warning, along with compliance assistance to get permitted. These instances will be tracked, and repeat violators may be fined.
What are the fines associated with non-compliance?
The Pennsylvania SLF Quarantine Order Article VII lists the following:
- Criminal citation up to $300 per violation.
- Civil penalty up to $20,000 per violation.
- Revocation of permit or compliance agreement if PDA determines the holder has not complied.
What are the fines associated for non-compliance?
The Pennsylvania SLF Quarantine Order Article VII lists the following:
- Criminal citation up to $300 per violation.
- Civil penalty up to $20,000 per violation.
- Revocation of permit or compliance agreement if PDA determines the holder has not complied.